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JULY 1, 2008
PRESENT:
President Greg Kempton, Councilmen Dick Demlow, Forest Blakeman, Mike McDaniel, Steve fisher, Tom Patterson, and Councilwoman Joyce Thompson. Mayor Dale Reed and Auditor Harvey Whaley.
The meeting was opened at 7:00 pm with Councilman Tom Patterson leading Council and guests in the pledge of allegiance to the flag.
MINUTES:
Councilman McDaniel made a motion, seconded by Councilwoman Thompson to approve the minutes of the June 3, 2008 regular meeting. Roll Call: All Aye
FINANCE REPORT: Councilwoman Thompson made a motion, seconded by
Councilman Patterson to approve the May 2008 Finance Report. Roll Call: All Aye.
COMMUNICATIONS AND COMMITTEE REPORTS:
Personnel Committee:
Councilman McDaniel reported that applications have been received for Council Clerk. The committee will look at the applications and select those to be brought to council
Public Service Committee: Councilman Patterson had no report.
Zoning Committee: Councilman Fisher reported he talked to Nathan Davis again concerning the service organization signs to be erected.
There is a problem getting hold of the property owner at Shell. They will continue trying and will bring the progress back to council.
Public Safety Committee:
Councilman Demlow reported Chief Larry Roe requests to hire Allen Jones as a part-time dispatcher at the beginning wage of $9.78 per hour. Chief Roe also would like to remove Todd Weaver and Mike Burnside as part-time officers.
Councilman Demlow made a motion, seconded by Councilman Fisher to hire Allen Jones as a part-time dispatcher at the beginning rate of $9.78 per hour. Roll Call: All Aye.
Councilman Demlow made a motion,
seconded by Councilman Blakeman to remove Todd Weaver and Mike Burnside as part-time police officers. Roll Call: All Aye.
Councilman Demlow reported he went to a training session at the Fire Department of
Breathing Apparatus and thermo Imaging. He felt it was very interesting and that the money was obtained by a grant and part by the City. He also felt it was money well spent.
Recreation Committee: Councilman Blakeman had no report.
Finance Committee:
Councilwoman Thompson reported that the cash is $901,248.57. The bills for this council are $29,621.36 leaving a balance of $871,627.21. The City Income Tax for the month of May was $42,678.00, down $4,600.00 from last month.
MAYOR’S REPORT: Mayor Reed had no report.
Councilman Demlow asked Mayor Reed about the status of the golf cart at Bristol Park. He stated that people were driving on the grass and causing wear along the corn
field.
Mayor Reed stated that Councilman Patterson suggested to sell the golf cart. We can’t afford to hire staff to man the golf cart and that the games are almost over for this year. Hopefully it can be resolved by nest year.
AUDIENCE PARTICIPATION:
*Mike Migyanko of Pike Sanitation addressed council concerning the surcharge on the garbage bills.
Mayor Reed stated that sometime ago Mike and his father came into the Mayor’s Office and discussed the situation of expenses and the need to increase prices. They want to do a surcharge which is within their rights to do so, to offset fuel costs – not as a profit. The county commissioners said that they were within the proper guide lines. Councilman Kempton asked if the cost was going to be flexible. Mr. Migyanko stated that it will be flexible with fuel prices as needed, and that it was locked in for the next three months according to billing. Those customers in Waverly who have pickup two times a week will pay additional 42 cents a week. Those customers outside the city limits will pay an additional 83 cents per week. Councilman Demlow commented that the staff of Pike Sanitation does an excellent job or the money we pay. Councilman Blakeman agreed with councilman Demlow that Pike Sanitation does an excellent job. Mayor Reed stated that there are 300 customers in Waverly that do not pay for garbage service. He stated that these customers either pile the garbage in their yards or are putting it in dumpsters around the city.
*Scott Dailey with the Waverly Street Festival addressed council with the updates of the street festival. He talked about a few of the events that will be at the street festival this year. There will be a Book
Signing by an Author, hay riding event, quilt show in the court House, bus tours from Bristol and the dedication of the canal.
The entertainment will start at noon. The fire Department is on board with an Open House. Rock for Tots will be having a silent auction and a booth with soft drinks. Mr. Dailey would like for council members to attend from 5 to 6 and give recognition of the festival. Mayor Reed stated that ODOT needs to be contacted concerning the closing of the street as it is a State Highway. Mr. Dailey stated that it would be taken care of. Mr. Dailey also asked if the Parks Department could provide 6 picnic tables, if the Street Department could provide barricades and if the water Department could provide water for two vendors.
Councilman Blakeman made a motion, seconded by Councilman Patterson for the Parks Department to provide 6 picnic tables for the festival. Roll Call: All Aye.
Councilman Patterson made a motion, seconded by
Councilwoman Thompson for the Street Department to provide barricades for the festival. Roll Call: All Aye.
Councilwoman Thompson made a motion, seconded by councilman Blakeman for the Water Department to provide
water for two vendors. Roll Call: All Aye.
OLD BUSINESS: There was no old business.
NEW BUSINESS:
Resolution # 31-2008 (Emergency) – To move appropriations between lines within the
individual funds in the budget Appropriations. Councilwoman Thompson read the resolution and made a motion, seconded by Councilman Patterson to approve it as an emergency. Roll Call: All Aye.
Councilwoman
Thompson made a motion, seconded by Councilman McDaniel to accept the council Clerk position description and to increase the salary to $500.00 a month with additional pay of $25.00 for extra meetings.
Roll Call: All Aye. Councilman Blakeman: Abstain.
AUDITOR’S REPORT:
Auditor Harvey Whaley reported that everything is going smooth. We are working with the Evaluations of property and the Insurance
Company.
We are going to contact the Supervisors to see what needs to be covered. We are half way through the year and our fringe benefits are running low. We will be looking at them again within the next 2 weeks to see what needs to be done.
Councilwoman Thompson stated she wanted to Thank Harvey’s Staff for the finance reports given to council. They are very well put together. Also she would like to thank Karen for the reports from the Tax
Department.
Auditor Whaley continued that he needs a motion to pay the bills.
Councilwoman Thompson made a motion, seconded by Councilman McDaniel to pay the bills. Roll Call: All Aye. Councilman Demlow: Abstain
Councilman Blakeman made a motion, seconded by Councilwoman Thompson to adjourn. Roll Call: All Aye.
JULY 15,2008
PRESENT:
President Greg Kempton, Councilwoman Joyce Thompson, Councilmen Dick Demlow, Forest Blakeman, Mike McDaniel, Steve Fisher, and Tom Patterson, Mayor Dale Reed, and Auditor Harvey Whaley.
The meeting was opened at 7:00 p.m. with Councilman Forest Blakeman leading Council and guests in the pledge of allegiance to the flag.
MINUTES:
Councilwoman Thompson made a motion, seconded by councilman Demlow to approve the minutes of the July 1, 2008 regular meeting. Roll Call: All Aye.
COMMUNICATIONS AND COMMITTEE REPORTS:
Personnel Committee:
Councilman McDaniel reported that no time has been decided for the committee to meet concerning the list of applicants for Council Clerk.
Public Service Committee:
Councilman Patterson reported that there was a good turn out for the Street Festival. Councilman Patterson stated that he was interested in making the area next to the Stiffler Building into a park. Mayor Reed stated that we needed to contact the County commissioners as they asked that the area be made into a parking lot, as we are leasing the lot for $1.00 per year.
Councilman Patterson made a motion, seconded by Councilman Fisher to contact the County commissioners asking to allow the City to change from a parking lot to a park. Roll Call: All Aye.
Councilman Patterson had
concerns about the road at the swimming pool.
He would like to know exactly who owns the property before anything was done with the road. Councilman Kempton asked Councilman Patterson to work with Nathan Davis and the Planning Commission to determine who owns the property before council makes a decision.
Zoning Committee: Councilman Fisher had no report.
Public Safety Committee: Councilman Demlow had no report.
Recreation Committee: Councilman Blakeman reported that in July he asked that the Council
Meetings be televised. Councilman Blakeman made a motion, seconded by Councilman Demlow for Councilman Kempton to purchase a camera, not to exceed $500.00 so council could be televised. Roll Call: All Aye.
Councilman Blakeman asked if the City would be able to obtain the prisoners from Chillicothe to clean the trees and brush on the levy at Green Acres.
Mayor Reed stated that the City had been put on the waiting list to obtain the prisoners and that due to gas prices, they are doing less community work, but we are still on the waiting list at this time. Councilman Fisher suggested council to look into the possibility of obtaining tree removers to take out the trees for the wood. Councilman Fisher stated he would contact Rick Mustard to see if he was interested. Councilman Blakeman reported that he was receiving calls from people complaining about no one being in the Mayor’s Office. Mayor Reed explained that his secretary had the right to have a vacation and wanted to know if Councilman Blakeman would agree to go to the Mayor’s Office to answer the phones in Robin’s absence. Councilman Blakeman agreed.
Councilman Demlow asked about the resolution to ban skateboards from the parks. Mayor Reed stated that we are waiting for signage before the resolution could be put in force.
A sign for No Bicycles on Skateboard Park is also needed as a child was recently hurt.
Finance Committee:
Councilwoman Thompson reported that the cash is $872,313.52. Transfers are $50,000.00 to Bridge and Street and $100,000.00 to Police and the bills for this council is $10,138.70, leaving a balance of $712,174.82. The Income Tax is down about $12,000.00 from last year.
Councilwoman Thompson made a motion, seconded by Councilman Blakeman to add Ordinance #37-2008 to the agenda. Roll Call: All Aye.
MAYOR’S REPORT:
Mayor Reed reported that Euggle Robertson wrote a letter thanking Council for working with her the past years. Mayor Reed asked Nathan Davis to explain the need on Engineering Services. Nathan Davis explained that all the proposal projects have money worked into the project prices, but that we need a professional engineer for day to day, month to month projects. The qualifications and tasks required for the City Engineer was provided to council. Councilman Demlow made a motion, seconded by Councilman Patterson to allow Nathan Davis submit (REP) request for Proposal to firms and individuals for Professional Engineering Service for the City. Roll Call: All Aye. Councilman Blakeman: Abstain.
Councilwoman Thompson was excused at 8:10 p.m.
AUDIENCE PARTICIPATION: There was no Audience Participation.
OLD BUSINESS: There was no old business.
NEW BUSINESS:
Ordinance # 32-2008 (Emergency) – To
approve construction contract for Hillside Avenue Project. Councilman Patterson read Ordinance # 32-2008 in its entirety and made a motion, seconded by Councilman Fisher to approve it as an emergency. Roll
Call: All Aye. Councilwoman Thompson: Absent.
Resolution # 33-2008 (Emergency) – To amend Ordinance # 73-2007 the Amended Budget Appropriations for the year 2008.
Councilman McDaniel read Resolution # 33 2008 in its entirety and made a motion, seconded by Councilman Patterson to approve it as an emergency. Roll Call: All Aye. Councilwoman Thompson: Absent.
Resolution
#34-2008 (Emergency) – To move appropriations between lines within the individual funds in the Budget Appropriations.
Councilman Fisher read Resolution # 34-2008 in its entirety and made a motion, seconded by Councilman Demlow to approve it as an emergency. Roll Call: All Aye. Councilwoman Thompson: Absent.
Resolution # 35-2008
(Emergency) – To authorize the Auditor to transfer $50,000.00 from the General fund to the Bridge & Street Fund. Councilman Blakeman read Resolution # 35-2008 in its entirety and made a motion, seconded by Councilman
McDaniel to approve it as an emergency. Roll Call: All Aye. Councilwoman Thompson: Absent.
Resolution # 36-2008 (Emergency) – To authorize the Auditor to transfer $100,000.00 from the General Fund to
the Police Fund. Councilman Demlow read Resolution # 36-2008 in its entirety and made a motion, seconded by Councilman Fisher to approve it as an emergency. Roll Call: All Aye. Councilwoman Thompson: Absent.
Ordinance # 37-2008 (1st Reading) – To prohibit and abate nuisances in the City of Waverly, OH, pertaining to:
dilapidated, decayed and/or filthy lots or structures; and to abolish City of Waverly, OH Ordinance: 6-7-54 and 19-86. Councilman Patterson read Ordinance # 37-2008 by Title Only, and made a motion, seconded by Councilman Fisher. Roll Call: All Aye. Councilwoman Thompson: Absent.
AUDITOR’S REPORT:
Auditor Harvey Whaley reported that he and Woody Schaeffer were still discussing the restrooms at Bristol Park.
He reported that he had received one bid on the roof at the water Department Office.
Councilman Fisher made a motion, seconded by Councilman Patterson to pay the bills. Roll Call: All Aye. Councilwoman
Thompson: Absent.
Councilman Blakeman made a motion, seconded by Councilman Patterson to adjourn. Roll Call: All Aye. Councilwoman Thompson: Absent.
AUGUST 5, 2008
PRESENT:
Councilwoman Thompson, Councilmen Dick Demlow, Forest Blakeman, Mike McDaniel, Steve Fisher, and Tom Patterson, Mayor Dale Reed and Auditor Harvey Whaley. Council President Greg Kempton was excused.
Councilman Fisher made
a motion, seconded by Councilman McDaniel to nominate Councilwoman Joyce Thompson as acting President. Roll Call: All Aye.
The meeting was opened at 7:00 pm with Councilman Dick Demlow leading Council and guests in the pledge of allegiance to the flag.
MINUTES:
Councilman Fisher made a motion, seconded by Councilman Patterson to approve the minutes of the July 15, 2008 regular meeting. Roll Call: All Aye
COMMUNICATIONS AND COMMITTEE REPORTS:
Personnel Committee:
Councilman McDaniel reported that the committee looked at the applications for Council Clerk and recommended Tammy Miller for the position.
Councilman McDaniel made a motion, seconded by Councilman Blakeman to hire Tammy Miller as Council Clerk. Roll Call: All Aye.
Public Service Committee:
Councilman Patterson had no report. Councilman Patterson made a motion, seconded by Councilman Demlow to add Ordinance #42-2008 to the agenda. Roll Call: All Aye.
Councilman Patterson made a motion, seconded by Councilman McDaniel to add Ordinance #43-2008 to the agenda. Roll Call: All Aye.
Zoning Committee: Councilman Fisher reported that he called Rick Mustard concerning the
clean up of trees on the levy, but has not received a call back as yet.
Councilman Fisher reported that he received a complaint from a resident that there are no street lights on Stafford.
It was placed in the zoning committee for review.
Public Safety Committee: Councilman Demlow had no report.
Recreation Committee: Councilman Blakeman reported that he had discussed with the Mayor about the trees
and bushes hanging over the roads and stop signs, and would like to know if he had anything to report.
Mayor Reed stated that the overgrowth was the resident’s responsibility and that the City could trim them but they are not required. He also stated that the Street Department has been very busy picking up brush.
Councilman Blakeman stated that he received a complaint that the drain on South Lock and Seventh Street is not working properly.
He stated that he personally checked out the situation and there was water backed up in the yards at this location. Mayor Reed stated that he would have it checked out and taken care of.
Finance Committee:
Councilwoman Thompson reported that the cash is $837,134.22, and the bills this council was $5,867.80 leaving a cash balance of $831,266.42.
Councilman Demlow questioned why there was a check to be written to Woody
Schaeffer for $1771.00. It was explained that equipment was purchased and Woody was unable to have a check to pay for the equipment, so he purchased it on his personal credit card and the City reimbursed him.
MAYOR’S
REPORT:
Mayor Reed reported that he received a notice from Brenda Wallace, since Jerry’s Pizza went out; she would like to lease her parking lot to the City again, and was willing to negotiate. Mayor Reed wanted Council to know that he was not interested in leasing the parking lot again, but that it was Council’s decision.
Payment from EnerNoc. Inc. in the amount of $368.32 as reimbursement for our use of our generator.
The old Dairy Bar was going to be demolished this Thursday.
Mayor Reed read a letter received from the Public Safety
Director, Randy Armbruster about his concerns of getting the Police Policy and Procedure Manual passed by the Council. Bob Cross said that the City needs the Policy and Procedure Manual as well as the Police Policy and
Procedure Manual, passed by the Council.
AUDIENCE PARTICIPATION: There was no Audience Participation.
OLD BUSINESS:
Resolution #37-2008 (2nd. Reading) – To prohibit the abate nuisances in the City of
Waverly, OH, pertaining to: dilapidated, decayed and/or filthy lots or structures; and to abolish City of Waverly, OH Ordinance: 6-7-54 and 19-86. Councilman McDaniel read Resolution #37-2008 by Title only, and made
a motion, seconded by Councilman Patterson. Roll Call: All Aye.
NEW BUSINESS:
Resolution #38-2008(1st. Reading) – To authorize the Mayor and Auditor to submit an application to participate in the Ohio
Public Works Commission State Capital Improvements and/or Local Transportation Improvement Program(s) and to execute contracts as required. Councilman Blakeman read Resolution #38-2008 by Title Only for the 1st. Reading.
Resolution #39-2008 (Emergency) – To move appropriations between lines within the individual funds in the Budget Appropriations.
Councilman McDaniel read Resolution #39-2008 in its entirety and made a motion, seconded by Councilman Fisher to approve it as an emergency. Roll Call: All Aye.
Resolution #40-2008 (Emergency) – To move appropriations
between lines within the individual funds in the Budget Appropriations.
Councilman Demlow read Resolution #40-2008 in its entirety and made a motion, seconded by Councilman Blakeman to approve it as an emergency. Roll Call: All Aye. Councilman McDaniel: Abstain.
Resolution #41-2008
(Emergency) – To move appropriations between lines within the individual funds in the Budget Appropriations.
Councilman Patterson read Resolution #41-2008 in its entirety and made a motion, seconded by Council Fisher to approve it as an emergency. Roll Call: All Aye. Councilman McDaniel: Abstain.
Ordinance #42-2008 (Emergency)
– To Adopt a Tentative Tax Budget for 2008. Councilman Fisher read Ordinance #42-2008 in its entirety and made a motion, seconded by Councilman Patterson to approve it as an emergency. Roll Call: All Aye.
Ordinance #43-2008 (Emergency) – To amend Ordinance #61-2004. Councilman Blakeman read Ordinance #43-2008 in its entirety and made a motion, seconded by Councilman Patterson to approve it as an emergency.
Roll Call: All Aye.
AUDITOR’S REPORT:
Auditor Harvey Whaley reported that most of the line moves concerned the 3% raise and the jump in the insurance.
We are not able to adjust budgets and we needed the moves to cover the employee and fringe lines.
Two estimates were received on the Water Office roof. $6,525.00 from Cutler and Pate was the lower bid.
Councilman
Patterson made a motion, seconded by Councilman Fisher to accept the bid from Cutler and Pate for the Water Office roof. Roll Call: All Aye.
A bid was received from Charles Fyffe for $2,275.00 to repair the brick entrance at the Mayor’s Office.
Councilman Patterson made a motion, seconded by Councilman Demlow to accept the bid from Charles Fyffe to repair the
brick entrance at the Mayor’s Office. Roll Call: All Aye.
The brick entrance will not be repaired until after the replacement of the door by Perry Glass.
Councilman Demlow made a motion, seconded by Councilman McDaniel to pay the bills. Roll Call: All Aye.
Councilman Patterson made a motion, seconded by Councilman Fisher to go into executive session. Roll Call:
All Aye. Councilman Blakeman: Nah.
Councilman Blakeman made a motion, seconded by Councilman Patterson to go out of executive session at 8:40. Roll Call: All Aye.
Councilman Patterson made a
motion, seconded by Councilman McDaniel to start the new clerk, Tammy Miller, on August 11, 2008 and for the Acting Clerk, Ellen Blakeman to attend the Council Meeting on August 19th to assist the new clerk.
Roll Call: All Aye.
Councilman Blakeman made a motion, seconded by Councilman Demlow to adjourn. Roll Call: All Aye.
TUESDAY, AUGUST 19, 2008
The Waverly City Council met in regular session on: Tuesday, August 19, 2008. The meeting was called to order by Council President, Greg Kempton. Roll call was taken with the following
Elected Officials and Council members were in attendance: Mayor, Dale Reed, City Auditor, Harvey Whaley, Councilwoman, Joyce Thompson, Councilmen, Dick Demlow, Mike McDaniel, Tom Patterson, Forest Blakeman, and Council
President, Greg Kempton. EXCUSED: Councilman, Steve Fisher.
The meeting was opened at 7:00 p.m. with Councilman Patterson leading Council and guest in the pledge of allegiance to the American Flag.
The minutes of the Tuesday, August 5, 2008 meeting were reviewed by the Mayor, Auditor and Council members.
Correction to the minutes: Perry Glass will do the replacement of the entrance door.
The amended minutes were approved on a motion by Councilman, McDaniel seconded by Councilman Patterson. Roll Call: All Ayes.
The July Financial report was reviewed by the Mayor, Auditor and Council members. Councilman Patterson moved to accept and file as given, seconded by Councilwoman
Thompson. Roll Call: All Ayes.
MAYOR’S REPORT: Mr. Reed welcomed new clerk of Council, Tammy Miller. Mayor Reed reported that the City received the E.P.A. audit report for the Waste
Treatment Facility. No infractions. Mr. Voorhes was commended on a job well done.
Mayor Reed read a letter from the Pike Metropolitan Housing Authority praising the work of The Waverly Police Department in helping keep criminals out of their
apartments. The City received notification that A.E.P. has fixed its Electric Security Plan with Public Utilities Commission of Ohio which states that a hold in rate increase to approximately 15% annually for the next
three years.
Mayor Reed reported the Hillside Avenue Storm Collection Project was going well. The Mayor thanked Mrs. Robin Williams and Mr. Nathan Davis for their hard
work. Neal Scowden’s Malt Shoppe has been removed. Mr. Davis is working on getting the house removed that burned on North Street. Mr. Patterson and Mr. Davis talked and agreed to get a price for a title search
survey and Platt. They are also working on boundary lines marked for the cross through area on Fifth Street, near the pool.
The Mayor reported that he had spoke with John Reedy, with the Veterans Administration Park. Mr. Reddy is having a hard time getting donated labor together to move ahead
with the park. The new Identification machine has been placed in the police station and Mr. Jared Roe has it set up. Mr. Roe has begun making identifications badges for city employees.
Mayor Reed encouraged all of Council to require a badge for the times when you are out in the community.
COMMITTEE REPORTS:
Finance Committee Report: Councilwoman Thompson reported that the cash is $1,032,533.22.
The bills this council was: $11,779.88 leaving cash balance of: $1,020,753.34.
Personnel Committee Report: Councilman McDaniel had no report. Council President, Kempton recommended that, in the future, a letter should be sent out for employment of all city positions.
Public Service Committee Report: Council Patterson made a motion seconded by Councilman, McDaniel that the application for auxiliary police, Steven Ray Shell be accepted as an auxiliary police officer.
Roll Call: All Ayes.
Mr. Patterson had question about signs. Mayor Reed is having a meeting with Dwight Massie on placement of community commerce signs to be placed at the entrance at
the North and South of the city and will get back with Councilman Patterson on this project.
Public Safety Committee Report: Councilman Demlow had no report.
Zoning Committee Report: Councilman Fisher was excused. No report.
Recreation Committee Report: Councilman Blakeman reported Disc Golf at Bristol park project has begun. Mr. Blakeman also spoke to Mr. Schaeffer about the new restrooms at Bristol Park.
AUDIENCE PARTICIPATION: Mrs. Sharon Wessel was present to talk about continual sewer back up at her residence on Victory Drive. Mayor Reed will talk with Mr.
Chitwood and will try to get this problem resolved.
OLD BUSINESS:
Ordinance #37-2008 (3rd Reading) - To prohibit and abate nuisance in the City of Waverly, Ohio pertaining to: dilapidated, decayed and/or filthy lots or structures: and to abolish City of Waverly, Ohio ordinances: 67-54 and 19-86.
Mayor Reed read Resolution #37-2008 in its entirety and motion to amend by Councilman Patterson seconded by Councilwoman Thompson.
Corrections/changes made on Ordinance #37-2008 were under:
Section three #5- add the word “roofs” after the word fence.
Section three #7 - change the word “sale” to “sell”.
Section three #8 - omit the word compost.
Councilman Demlow made motion to accept Ordinance #37-2008 seconded by Councilman Blakeman. Roll Call: All Ayes.
Resolution #38-2008 (2nd Reading) – To Authorize the Mayor and Auditor to submit an application to participate in the Ohio Public Works Commission State Capital Improvements and/ or Local Transportation Improvements Program(s) and to execute contracts as required.
Councilman Blakeman read by title only for the second Reading.
NEW BUSINESS:
Resolution #44-2008 (Emergency) - To move appropriations between lines within the individual funds in the Budget Appropriations.
Councilwoman Thompson read Resolution #44-2008 in its entirety and made a motion, seconded by Councilman Blakeman, that Resolution #44-2008 be approved as an emergency. Roll Call: All Ayes.
Resolution #45-2008 (Emergency)-To renew the 1.5 mills tax outside the ten mill limitation for the purpose of general construction, resurfacing, and repair of streets, roads and bridges in the
municipal corporation of the City of Waverly, Ohio pursuant to section 5705.19 (G) of the Ohio Revised code; Councilman Patterson read Resolution #45-2008 in its entirety and made a motion, seconded by Councilwoman,
Thompson that Resolution #45-2008 be approved as an emergency. Roll Call: All Ayes.
Resolution #46-2008 (Emergency)- To authorize the Mayor and Auditor to borrow $99,640.62 from the First National Bank of Waverly, Ohio for the
purchase price of a Schwarze A4000 Street Sweeper for use by the Street Department. Councilman Demlow read Resolution #46-2008 in its entirely and made a motion, seconded
by Councilwoman Thompson that Resolution #46-2008 be approved as an emergency. Roll Call: Councilman McDaniel: Nay. All Ayes.
Resolution #47-2008 (Emergency) - To amend Ordinance #20-2008 the Amended Budget Appropriations for the year 2008. Councilwoman Thompson read Resolution #47-2008
in its entirely and made a motion, seconded by Councilman Patterson that Resolution #47-2008 be approved as an emergency. Roll Call: Councilman McDaniel: Nay. All Ayes.
AUDITORS REPORT: Mr. Whaley apologized to Council for not having Resolutions #s 45, 46, and 47 in Councils packages to review before tonight’s meeting.
Auditor Whaley reported that cash flow was good. Real Estate taxes are down. Motion to pay bills by Councilwoman Thompson, seconded by Patterson. Roll Call: All Ayes. Councilman Demlow: Abstain.
Council President Kempton read announcements:
*Next Council Meeting: Tuesday, September 2, 2008 at 7:00 p.m.
*Planning Commission Meeting on September 10, 2008 at 2:00 p.m.
*November Council Meetings: Thursday, November 6 (Tuesday is Election Day)
and Tuesday, November18, 2008.
Motion to adjourn by Councilman Blakeman, seconded by Councilman Patterson,
Roll Call: All Ayes.
Meeting adjourned at 8:00 p.m.
TUESDAY, SEPTEMBER 2, 2008 AT 7:00 PM
The Waverly City Council met in regular session on: Tuesday, September 2, 2008. The meeting was called to order by Council President, Greg Kempton. Roll call
was taken with the following Elected Officials and Council members were in attendance: Mayor, Dale Reed, Councilwoman, Joyce Thompson, Councilmen, Dick Demlow, Mike McDaniel, Tom Patterson, Forest Blakeman, Steve Fisher and
Council President, Greg Kempton. Excused: City Auditor, Harvey Whaley.
In Attendance: Mr. Robert O’Dell, WKKJ, Mr. Larry Roe, Mr. Nathan Davis and Mr. Tom Frank.
The meeting was opened at 7:00 p.m. with Councilman Patterson leading Council and guest in the pledge of allegiance to The American Flag.
The minutes of the Tuesday, August 19, 2008 meeting were reviewed by the Mayor and Council members. Correction to the minutes:
Ordinance #37-2008, Section Three #5 add the word “roofs” after the word fences. The amended minutes were approved on a motion by Councilman, Demlow seconded by Councilman Patterson. Roll Call: All Ayes.
MAYOR’S REPORT: The Mayor reported that the council chambers were being cleaned up and upgraded with minimal costs. Mr. Reed will be using community services
workers, as they are available, to help keep costs down.
Mayor Reed and Mr. Davis have talked to three engineering firms, E.L. Robinson, M.E. Consultants and David Beekman about annual contracts to serve as The City Engineer.
The Mayor asked to meet with Auditor, Harvey Whaley and the Finance Committee, Monday, September 15, 2008 at 7:00 p.m. to discus the wage ordinance and budget for 2009.
The Mayor reported that he had received some complaints from residence regarding trees, zoning and buildings. The Mayor reported that the complaints have been investigated and the residences are not in violation of zoning laws
and they were not in need of building permits. The Mayor reported that the complaints received were civil matters.
The Mayor requested a motion to advertise for bids for resurfacing some of the city streets.
The Mayor reported that the Hillside Avenue project was proceeding well and on schedule. Mayor Reed requested that council make a motion to retain Cross Management
Consulting Services Inc. Councilman Fisher made a motion, seconded by Thompson to pay/hire for services rendered to date and for the next months pay with Cross Management Consulting Services Inc. Roll Call:
All Ayes.
COMMITTEE REPORTS:
Finance Committee Report: Councilwoman Thompson reported that the cash was: $1,042,237.88. The bills were: $13,975.38 leaving a cash balance of:
$1,028,262.50. Councilwoman Thompson requested each Council Member receive an Index page of the Personnel Policy. Councilwoman Thompson, made a motion, seconded by McDaniel to advertise for bids for resurfacing some
of the city streets. Roll Call: All Ayes.
Personnel Committee Report: Councilman McDaniel had no report. Mr. McDaniel reminded council that identification badges were ready to be picked up, at The
Waverly Police Department, by City officials and City Employees.
Public Service Committee Report: Council Patterson asked that the speed bump on Walnut Street be reduced. Mayor Reed will look into resolving this
problem.
Public Safety Committee Report: Councilman Demlow read a letter from Fire Chief, Randy Armbruster, requesting that Mike Crouch be a member of the Waverly Fire
Department. Councilman Demlow made a motion, seconded by Fisher to request Mr. Crouch as a member of The Waverly Fire Department. Roll Call:
Councilman Kempton Aye. Councilman Patterson: Abstain. All Nays. Motion Failed.
Motion tabled until Mayor Reed has spoken with Mr. Armbruster.
Zoning Committee Report: Councilman Fisher had residence requesting street lights to be installed on Columbia Drive and Stafford Street. Mayor Reed will call
AEP.
Recreation Committee Report: Councilman Blakeman requested that Resolution # 49-2008 be read as an emergency Resolution. Requested was denied by The Council.
Council would like time to review Resolution # 49-2008. Councilman Blakeman read a letter from Mr. Schaeffer asking Mr. Davis to apply for The Nature Works Grant. Mr. Schaeffer would like to have installed a Mega Tower play set at the Walnut Street Park. Councilman Blakeman reported a complaint from a resident at High Street and First Avenue, which led to a lengthy discussion between Mr. Davis and Councilman Blakeman. Mayor Reed reminded Councilman Blakeman of the memo the he had sent out on: 8-18-2008, which requested that Council and department personnel report such issues to the Mayor on Monday’s, before the council meetings. The Mayor stated that many complaints, like this one, have already been investigated or are being looked into by the Mayor and/or Mr. Davis. Councilman Blakeman also requested new chairs for the Council.
AUDIENCE PARTICIPATION: No Audience Participation.
OLD BUSINESS:
Resolution #38-2008 (3rd Reading) – To Authorize the Mayor and Auditor to submit an application to participate in the Ohio Public Works Commission State Capital Improvements and/ or Local Transportation Improvements Program(s) and to execute contracts as required.
Councilman Patterson read. Resolution #38-2008 in its entirety. Motion to except Resolution #38-2008 by, Councilman Blakeman seconded by, Councilwoman Thompson. Roll Call: All Ayes
NEW BUSINESS:
Resolution #48-2008 (Emergency) - To move appropriations, between lines within the individual funds in the Budget Appropriations.
Councilman Patterson read Resolution #48-2008 in its entirety and made a motion, seconded by Councilman Fisher that Resolution #48-2008 be approved as an emergency. Roll Call: All Ayes
Resolution #49-2008 (1st Reading) - To authorize the execution of a legal advertisement for bids for the “Bristol Park Restrooms Project”, in accordance with: “The Bid/Contract Documents”, “Exhibit A” to this resolution.
Councilman Blakeman read Resolution #49-2008 in its entirety made a motion seconded by Thompson. Roll Call: All Ayes.
AUDITORS REPORT: Mr. Whaley was absent. Councilwoman Thompson reported that the Water Department roof was being repaired by Pate and Cutler.
Motion to pay bills by Councilwoman Thompson, seconded by McDaniel.
Roll Call: Councilman Demlow: Abstain. All Ayes.
Council President Kempton read announcements:
*Next Council Meeting: Tuesday, September 16, 2008 at 7:00 p.m.
*Planning Commission Meeting on September 10, 2008 at 2:00 p.m.
*Reminder of November Council Meetings: Thursday, November 6, 2008 (Tuesday,
Election Day.) and Tuesday, November18, 2008.
Councilman Kempton also read a letter to the Council from Brenda Wallace concerning
the parking lot lease.
Motion to adjourn by Councilman Blakeman, seconded by Councilman Patterson.
Roll Call: All Ayes.
Meeting adjourned at 8:00 p.m.
TUESDAY, SEPTEMBER 16, 2008 AT 7:00 PM
The Waverly City Council met in regular session on Tuesday, September 16, 2008. Councilman Patterson
made a motion, seconded by Councilman Demlow to nominate Councilwoman Thompson to serve as acting President of The Council.
Roll call was taken with the following Elected Officials and Council members in attendance: Mayor, Dale Reed, City Auditor, Harvey Whaley, Councilwoman, Joyce Thompson, Councilmen, Dick Demlow, Mike McDaniel, Tom Patterson, Forest Blakeman and Steve Fisher. Excused: Council President, Greg Kempton.
In Attendance: Mr. Robert O’Dell, WKKJ, Mr. Larry Roe, Mr. Nathan Davis, Judy Dixon, Flo Pippert, Ellie Cummings and Brenda Wallace.
The meeting was opened at 7:00 p.m. with Councilman Patterson leading Council
and guest in the pledge of allegiance to The American Flag.
The minutes of the Tuesday, September 2, 2008 regular meeting were reviewed by the Mayor, Auditor and Council members. Addition to the minutes:
Councilman Blakeman requested additional words be added to the minutes. Under the Recreation Committee Reports and after the words First Avenue add: which led to a lengthy discussion between Mr. Davis and Councilman Blakeman. The amended minutes were approved on a motion by Councilman McDaniel, seconded by Councilman Patterson.
Roll Call: All Ayes.
MAYOR’S REPORT: Mayor Reed reported that the Hillside Avenue project was going extremely well. All underground work is completed and the curbs and gutters have been poured. The
Mayor reported that the bring was completed on the Cormany property and the tie in from Hillside to the bore pit was next.
The Mayor also reported that before Thursday, September 25, 2008 all departments must have a safety and discussion meeting in which all departments must view a DVD, on a drug- free workplace. Viewing this DVD will give the City a discount on worker’s compensation. Mayor Reed reported that Nathan Davis and David Beekman have a remedy to fix the land slide at the Rusty Wright property. The cost will be approximately, $18,000.00. Mayor Reed checked on the Street light problem through the Columbia Drive area. The Mayor will get an estimate of five street lights from AEP. Mayor Reed also inspected the speed bump on Walnut Street and the speed bump will be on Dean’s schedule to look at next week.
The Mayors Court Statement and Police Department Reports were submitted to the Mayor by Officer, Travis Holden and reviewed by the Mayor, Auditor and Council.
COMMITTEE REPORTS:
Finance Committee
Report: Councilwoman Thompson reported that the cash is: $1,022,442.29. The bills this council were: $17,665.57 leaving a cash balance of: $1,004,776.72.
Personnel Committee Report: Councilman
McDaniel had no report. Councilman McDaniel made a motion, seconded by Councilman Fisher to add Resolution #54-2008 to the agenda. Roll Call: All Ayes.
Public Service Committee Report:
Councilman Patterson made a motion, seconded by Councilman Fisher, which allows all City Employees to donate their sick time, up to six months, to other City Employees who are ill. Roll Call: All Ayes. Councilman Patterson made a motion, seconded by Councilman McDaniel to add Ordinance #45-2008 to the agenda. Roll Call: All Ayes.
Public Safety Committee Report: Councilman Demlow read a letter from the Chief of The Police Department, Larry Roe requesting Officer Charlie Goodwin become a part- time Police Officer for the City of
Waverly. A motion was made by Councilman Demlow, seconded by Councilman Fisher, requesting Officer Charlie Goodwin be hired as a part- time Police Officer for The City of Waverly. Roll Call: All Ayes.
Zoning Committee Report: Councilman Fisher had no report.
Recreation Committee Report:
Councilman Blakeman reported that the Frisbee Golf Course at The Bristol Village Park was almost completed. Councilman Blakeman made a motion, seconded by Councilman Fisher to allow the use of The Council Chambers to be used for the Tuesday, November 4, 2008 election. Roll Call: All Ayes.
AUDIENCE PARTICIPATION: Brenda Wallace, with the Yellow Table Committee, spoke about the possible garden-park on the Market Street parking lot and the possible Mural on the Mr. Kenny Howard building.
The Mayor will speak with Mr. Howard. Councilman Blakeman and the park committee will contact Shelly’s Nursery for the cost of this garden project. Councilman Blakeman added that the project may have to be considered in 2009
because there were no monies appropriated in the 2008 budget for this project.
Judy Dixon requested $800.00 from the city to help toward the cost of two new additions to the 2008 Jingle Bell Parade: Turkey Bowling
and A Christmas play group that will perform after the Jingle Bell Parade.
Motion by Councilman Patterson, seconded by Councilman Blakeman to donate $800.00 for the two additional costs of The Jingle Bell Parade, held November 22, 2008. Roll Call: All Ayes.
OLD BUSINESS:
Resolution #49-2008 (2nd Reading) - To authorize the execution of a legal advertisement for bids for the “Bristol Park Restrooms Project”, in accordance with: “The Bid/Contract Documents”, “Exhibit A” to this resolution.
Councilman Patterson read Resolution #49-2008 by title only, and made a motion, seconded by Council McDaniel. Roll Call: All Ayes.
Resolution #45-2008(Emergency)- To Amend Resolution #45-2008(Emergency)
Councilman Patterson read Resolution #45-2008 in its entirety and made a motion, seconded by Councilman Fisher to approve it as an emergency. Roll Call: All Ayes.
Omitted from the fourth paragraph the words: “with the current tax duplicate.” Replaced with: “in 2009 first due in calendar year 2010.”
NEW BUSINESS:
Resolution
#50-2008 (Emergency) – To amend the Wage Ordinance for the City of Waverly for the year 2008.
Councilman Blakeman read Resolution #50-2008 in its entirety and made a motion, seconded by Councilman Demlow to approve it as an emergency. Roll Call: All Ayes.
Resolution #51-2008 (Emergency)- To approve the
anticipated revenue received and effective tax rates on current tax levies as determined by the County Budget Commission.
Councilman Patterson read Resolution #51-2008 in its entirety and made a motion, seconded by Councilman Fisher to approve it as an emergency.
Roll Call: All Ayes.
Resolution #52-2008 (Emergency)- To accept the base
bid 1, submitted on September 15, 2008 by Cox Paving inc., 11741 State Route 72, Leesburg, Ohio 45135 to The City of Waverly Ohio for the 2008 Street Resurfacing Contract; and to authorize the Mayor and Auditor to execute a
contract with Cox Paving Inc.,11741 State Route 72, Leesburg, Ohio 45135, according to the contract forms submitted as “Exhibit A” “Exhibit B” and “Exhibit C” to this Ordinance. Councilman Demlow read Resolution #52-2008
in its entirety and made a motion, seconded by Councilman Blakeman to approve it as an emergency. Roll Call: All Ayes.
Resolution #53-2008 (Emergency) - To enter into contract with Cross Management Consulting Services,
Inc. Councilman Fisher read Resolution #53-2008 in its entirety and made a motion, seconded by Councilman Patterson to approve it as an emergency. Roll Call: All Ayes.
Resolution #54-2008 (Emergency) - To accept the
proposal submitted on September 15, 2008 by Greenlawn Landscape Cont., Waverly, Ohio to the City of Waverly, Ohio for the West North Street Slip Repair Project; and to authorize the Mayor and Auditor to execute a contract with
Greenlawn Landscape Cont., Waverly, Ohio according to the contract forms submitted as “Exhibit A” and Exhibit B” to this ordinance. Amend on contact form on Resolution #54-2008. Change Foill Inc. to Greenlawn Landscape
Cont.. Councilman McDaniel read Resolution #54-2008 in its entirety and made a motion, seconded by Councilman Patterson to approve it as an emergency. Roll Call: All Ayes.
Opening of Sealed Bids for De-icing Salt for the 2008-2009 Winter Seasons.
International Salt Company, LLC- Dump Truck Delivery.
Minimum truckload-25 tons----------------$153.96 per ton.
The following Bid Letters were Opened/Submitted but “No Bid” amounts were given for the 2008-2009 Winter Seasons:
Morton Salt, North American Salt Company, Central Salt, L.L.C. and Cargill.
AUDITORS REPORT:
Mr. Whaley reminded Council that the Post Audit report would be in October 2008. Motion to pay bills by Councilman Patterson, seconded by Councilman McDaniel. Roll Call: Councilman Demlow: Abstain. All Ayes.
The August Financial report was reviewed by the Mayor, Auditor and signed by Council Members.
Acting Council President Thompson read announcements:
*Next Council Meeting: Tuesday, October 7, 2008 at 7:00 p.m.
*Planning Commission Meeting on, October 8, 2008 at 2:00 p.m.
*Reminder of November Council Meetings: Thursday, November
6, 2008 (Tuesday, Election Day.) and Tuesday, November18, 2008.
Council Clerk, Tammy Miller asked if Council Packets could go
out to The Council on Fridays-All Ayes.
Motion to adjourn by Councilman Blakeman, seconded by Councilman McDaniel.
Roll Call: All Ayes.
Meeting adjourned at 8:30 p.m.
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