APRIL 6, 2004
PRESENT: President DaleReed, Councilwoman JoyceThompson, CouncilmenForest Blakeman, LynnDowney, RogerKemper, and GregKempton. Auditor Harvey Whaley. Mayor Bill Kelly and Councilman Jack Jones were
excused.
The meeting was opened at 7:00 pm with Councilman Blakeman leading Council and guests in the pledge of allegiance to the flag.
MINUTES: Councilman Kemper made a motion, seconded by Councilman Blakeman to approve the minutes of the March 16, 2004 regular meeting. Roll Call: All Aye.
FINANCE REPORT: Councilman Downey made a motion, seconded by Councilwoman Thompson to approve the March 2004 financial report. Roll Call: All Aye.
COMMUNICATIONS AND COMMITTEE REPORTS:
Finance Committee: Councilman Downey reported the income tax receipts are a little ahead of last year. The end of this month will tell if we will have the extra funds. Mr. Downey mentioned he had spoke
with the Mayor regarding the entrance and traffic to the new school. Mr. Downey stated he would like a meeting to be scheduled with the City & County Engineers and someone from the school to see if there is anything
that can be done about the traffic situation at the new school campus.
Personnel Committee:Councilman Kemper had no report.
Street Committee: Councilman Kempton reported he had received a request for residential parking on Walnut Street.
Mr. Kempton stated he had spoke with the Mayor regarding the new park and we have received donations from 1st National Bank, Pike Sanitation, Mills Pride, Brown Corporation and some others and we are currently working on a proposal for the donations received.
Zoning Committee: Councilman Jones was excused.
Recreation Committee: Councilman Blakeman had no report.
Public Service Committee: Councilwoman Thompson reported JimMcCourt had reviewed the bids for the cleaning of the sludge lagoons and has decided on S.A. Sidle Inc. with a bid of $39,778.00 for the entire
project. Mr. McCourt mentioned there was one company with a lower bid but for fewer yardages than required for the project.
Councilwoman Thompson made a motion, seconded by Councilman Kemper to hire Jared Roe as an auxiliary police officer. Roll Call: All Aye.
CouncilwomanThompson made a motion, seconded by Councilman Kemper to hire JuliusMcLeod as an auxiliary police officer. Roll Call: All Aye.
CouncilwomanThompson made a motion, seconded by Councilman Kemper to hire BrianDavis as an auxiliary police officer. Roll Call: All Aye.
MAYOR’S REPORT: Mayor Kelly was excused.
AUDIENCE PARTICIPAITON: GaryCooper asked Council about their decision regarding the street adjacent to his building that is currently a one-way alley. Mr. Cooper mentioned he was not comfortable with the do no
enter sign when all the while people are entering at that point so they can park in the parking lot. Mr. Cooper asked if the direction could be reversed to the alley. Nathan Davis mentioned Mr. Cooper should
possibly see the planning commission regarding his concerns. President Reed stated he would have Bob Gausman, Dean Knight and the Street Committee meet with him regarding the alley.
Mr. Cooper asked if he could start an application with the City to put an antenna on the water tower. Mr. McCourt stated someone had already approached him several weeks ago from Scioto Wireless regarding placing an
antenna on the water tower. Mr. McCourt gave Mr. Cooper his phone number to call him regarding the antenna.
OLD BUSINESS: There was no old business.
NEW BUSINESS:
Ordinance # 27-2004 (Dispense 2nd & 3rd) – To amend City Ordinance #77-10 by adopting a revised Official Zoning Map, as a required component to City Ordinance #10-16-67. Councilman
Blakeman read Ordinance # 27-2004 in its entirety and made a motion, seconded by Councilwoman Thompson to approve it. Roll Call: All Aye.
Resolution # 28-2004 (Emergency) – To enter into a contract with Cross Management Consulting Services, Inc. Councilman Kemper read Resolution # 28-2004 in its entirety and made a motion,
seconded by Councilwoman Thompson to approve it as an emergency. Roll Call: All Aye.
Resolution # 29-2004 (Emergency) – To move appropriations, between lines within the individual funds in the Budget Appropriations with prior approval of Dept. Heads. Councilman Downey read Resolution # 29-2004 in
its entirety and made a motion, seconded by Councilman Blakeman to approve it as an emergency. Roll Call: All Aye.
Resolution # 30-2004 (Emergency) – To authorize the Mayor and Auditor to enter into contract to provide fire protection on behalf of the City of Waverly with West Jackson Township. Councilwoman Thompson read
Resolution # 30-2004 in its entirety and made a motion, seconded by Councilman Downey to approve it as an emergency. Roll Call: All Aye.
AUDITOR’S REPORT:
Auditor Whaley reported he is holding the Resolution to borrow money until the meeting on the 20th. Mr. Whaley stated after the 15th we would have a better idea what to expect from the City income tax. We received the franchise money from Adelphia in the amount of $42,300.00.
Councilman Downey made a motion, seconded by Councilwoman Thompson to pay the bills. Roll Call: All Aye.
President Reed apologized to Council for allowing someone to speak who wasn’t on the agenda. Mr. Reed stated he thought the committees should be prepared when someone comes to Council questioning them.
Councilman Blakeman made a motion, seconded by Councilwoman Thompson to adjourn. Roll Call: All Aye.
APRIL 20, 2004
PRESENT: Councilwoman JoyceThompson, Councilmen JackJones, Forest Blakeman, LynnDowney, RogerKemper, and GregKempton. Mayor BillKelly and Auditor Harvey Whaley. President DaleReed was excused.
Councilman Downey made a motion, seconded by CouncilmanKemper to appoint Councilwoman Thompson as acting Council President. Roll Call: All Aye.
The meeting was opened at 7:00 pm with BobGausman leading Council and guests in the pledge of allegiance to the flag.
MINUTES: Councilman Kemper made a motion, seconded by Councilman Blakeman to approve the minutes of the April 6, 2004 regular meeting. Roll Call: All Aye.
COMMUNICATIONS AND COMMITTEE REPORTS:
Finance Committee: Councilman Downey congratulated the Waverly Tennis team for their victory over Minford. Mr.Downey stated the finances were looking better we are ahead of last year for the month of
April. Mr.Downey asked Mr.Whaley to reinstate the Sidewalk Fund.
Personnel Committee:Councilman Kemper made a motion, seconded by Downey to hire WoodySchaeffer as the full time Parks & Recreation Director at an hourly rate of $11.44. Roll Call: All Aye.
Councilman Kemper made a motion, seconded by Council Blakeman to hire WilliamHenson as a part time mower at an hourly rate of $7.80 and to work approximately 35 hours a week. Roll Call: All Aye.
Street Committee: Councilman Kempton stated the committee has a meeting planned for May regarding a request for residential parking, cruiser only parking and Mr.Cooper’s request for the change of direction in the
alley. Mr.Kempton mentioned he would bring all of these issues to the next council meeting.
Councilman Blakeman stated he had received a complaint from a resident on the corner of W. Second Street and N. Lock St. concerning a streetlight that was moved. Mr.Gausman stated the streetlight was moved at the
Cities request do to trucks turning the corner and demolishing the pole. The purpose of the streetlight is to light the intersection not to light some ones property.
Zoning Committee: Councilman Jones had no report.
Recreation Committee: Councilman Blakeman made a motion, seconded by Councilman Kempton to add Resolution # 33-2004 to the agenda. Roll Call: All Aye. Mr.Blakeman mentioned the equipment at
the parks needs to be looked at for possibility of needed maintenance.
Public Service Committee: Councilwoman Thompson made a motion, seconded by Councilman Kemper to hire JaredGillott as a volunteer fire fighter. Roll Call: All Aye.
JimMcCourt requested permission to enter into contract with Scioto Wireless to place an antenna on the water tower, in return Scioto Wireless will give the Water, Water Dist. And Sewer Dept. free Internet service.
Mr.McCourt mentioned the security for the tower is important and access to the tower will be limited.
Mayor Kelly stated we need to take into consideration that Mr.Cooper allowed the City to use his tower when ours was struck by lighting for no cost. Mr.Kelly stated he would like to see the issue tabled until it can be
looked at more in depth.
MAYOR’S REPORT: Mayor Kelly thanked President Reed for taking care of things during his absence. Mr.Kelly thanked Mr.Portman for meeting with
Nathan, Bob and himself.
Mayor Kelly made a proclamation that April 20th 2004Deputy Chief GregBarchDay. Mr.Barch has been with the Fire Dept. for 30 years. Mr.Barch was presented with a statue.
Councilman Downey mentioned his concerns about the entrance to the new school campus and the request for a meeting to discuss the issue.
Mr.Gausman stated he had met with Blaine Beekman and his class. Mr.Beekman class has done a class project on the new school’s entrance and they have come up with some really good ideas.
Mayor Kelly has written a letter to CherylFrancis regarding the possibility of a Second entrance to the new school campus.
OLD BUSINESS: There was no old business.
NEW BUSINESS:
Resolution # 31-2004 (Dispense 2nd & 3rd) – To authorize the Mayor & Auditor to borrow $40,000.00 from the First National Bank of Waverly, Ohio to pay for thecleaning of the sludge lagoons at
the water plant. Councilman Downey read Resolution # 31-2004 in its entirety and made a motion, seconded by CouncilmanKempton to approve it. Roll Call: All Aye.
Resolution # 32-2004 (Emergency) – To authorize the Auditor and Mayor to enter into a contract with the accounting firm of Balestra, Harr & Scherer Consulting,LLC of Piketon, Ohio. Councilman Kempton read
Resolution # 32-2004 in its entirety and made a motion, seconded by Councilman Kemper to approve it as an emergency. Roll Call: All Aye.
Resolution # 33-2004 (Dispense 2nd & 3rd) – To authorize the Mayor of the City of Waverly and/or the Auditor of the City of Waverly to obtain a loan from a lending institution and/or execute a
promissory note to a lending institution in the approximate amount of $285,000.00. Said amount is necessary to complete theBristolPark. Councilman Blakeman read Resolution # 33-2004 in its entirety and made a
motion, seconded by Councilman Downey to approve it. Roll Call: All Aye.
Councilman Downey made a motion, seconded by CouncilmanKemper to add Resolution # 34-2004 to the agenda. Roll Call: All Aye.
Councilman Downey made a motion, seconded by CouncilmanKempton to add Resolution # 35-2004 to the agenda. Roll Call: All Aye.
Councilman Downey made a motion, seconded by CouncilmanKemper to add Resolution # 36-2004 to the agenda. Roll Call: All Aye.
Councilman Blakeman made a motion, seconded by Councilman Kemper to add Resolution # 37-2004 to the agenda. Roll Call: All Aye.
Resolution # 34-2004 (Emergency) – To authorize the Auditor to transfer $50,000.00 from the General Fund to the Police Fund. Councilman Kemper read Resolution # 34-2004 in its entirety and made a motion, seconded
by Councilman Downey to approve it as an emergency. Roll Call: All Aye.
Resolution # 35-2004 (Emergency) – To authorize the Auditor to transfer $25,000.00 from the General Fund to the Bridge & Street Fund. Councilman Jones read Resolution # 35-2004 in its entirety and made a
motion, seconded by Councilman Kemper to approve it as an emergency. Roll Call: All Aye.
Resolution # 36-2004 (Emergency) – To authorize the Auditor to transfer $60,000.00 from the General Fund to the West North Street Fund. Councilman Downey read Resolution # 36-2004 in its entirety and made a
motion, seconded by Councilman Kemper to approve it as an emergency. Roll Call: All Aye.
Resolution # 37-2004 (Emergency) – To authorize the Auditor to transfer $32,000.00 from the General Fund to the Recreational Complex Fund. Councilman Blakeman read Resolution # 37-2004 in
its entirety and made a motion, seconded by CouncilmanKemper to approve it as an emergency. Roll Call: All Aye.
AUDITOR’S REPORT:
Mr.Whaley thanked Karen from the Tax Dept. for coming in and getting the revenue taken care of to give us. Finances are good and we are looking a lot better. Mr.Whaley mentioned he would try to get the $30,000.00 for
the Sidewalk Fund.
Councilman Downey made a motion, seconded by CouncilmanKemper to pay the bills. Roll Call: All Aye.
Councilman Blakeman made a motion, seconded by Councilman Jones to adjourn. Roll Call: All Aye.
MAY 4, 2004
PRESENT: CouncilmenJackJones, Forest Blakeman, LynnDowney, GregKempton. Mayor Bill Kelly. President Reed, Councilman Kemper, Councilwoman Thompson and Auditor Whaley were excused.
Councilman Kempton made a motion, seconded by Councilman Blakeman to appoint Councilman Downey as acting Council President. Roll Call: All Aye.
The meeting was opened at 7:00 pm with JoshBarrington leading Council and guests in the pledge of allegiance to the flag.
MINUTES: Councilman Kempton made a motion, seconded by Councilman Blakeman to approve the minutes of the April 20, 2004 regular meeting. Roll Call: All Aye.
FINANCE REPORT: Councilman Jones made a motion, seconded byCouncilman Kempton to approve the April 2004 financial report. Roll Call: All Aye.
COMMUNICATIONS AND COMMITTEE REPORTS:
Finance Committee: Councilman Downey stated the receipts are $200,000.00 ahead of last year and our situation is starting to look better.
Personnel Committee: Councilman Kemper was excused.
Street Committee: Councilman Kempton had no report.
Zoning Committee: Councilman Jones had no report.
Recreation Committee: Councilman Blakeman had no report.
Public Service Committee: Councilwoman Thompson was excused.
MAYOR’S REPORT: Mayor Kelly deferred his report until next Council.
OLD BUSINESS: There was no old business.
NEW BUSINESS: There was no new business.
Councilman Kempton made a motion, seconded by Councilman Jones to pay the bills. Roll Call: All Aye.
Councilman Blakeman made a motion, seconded by Councilman Jones to adjourn. Roll Call: All Aye.
MAY 18, 2004
PRESENT: President Dale Reed, Councilwoman Joyce Thompson, Councilmen Jack Jones, Forest Blakeman, Lynn Downey, and Roger Kemper. Mayor Bill Kelly and Auditor Harvey Whaley. Councilman Greg Kempton was
excused.
The meeting was opened at 7:00 pm with Councilman Blakeman leading Council and guests in the pledge of allegiance to the flag.
MINUTES: Councilman Kemper made a motion, seconded by Councilman Jones to approve the minutes of the May 4, 2004 regular meeting. Roll Call: All Aye.
COMMUNICATIONS AND COMMITTEE REPORTS:
Finance Committee: Councilman Downey reported financially we are continuing in a positive way.
Councilman Downey made a motion, seconded by CouncilmanKemper to add Resolution # 43-2004 to the agenda. Roll Call: All Aye.
Councilman Downey made a motion, seconded by Councilwoman Thompson to add Resolution # 44-2004 to the agenda. Roll Call: All Aye.
Councilman Downey made a motion, seconded by Councilwoman Thompson to add Resolution # 45-2004 to the agenda. Roll Call: All Aye.
Councilman Downey made a motion, seconded by Councilman Kemper to add Resolution # 46-2004 to the agenda. Roll Call: All Aye.
Councilman Downey made a motion, seconded by Councilwoman Thompson to add Resolution # 47-2004 to the agenda. Roll Call: All Aye.
Personnel Committee: Councilman Kemper had no report.
Street Committee: Councilman Kempton was excused.
Zoning Committee: Councilman Jones had no report.
Recreation Committee: Councilman Blakeman had no report.
Public Service Committee: Councilwoman Thompson reported she had received complaints regarding the pot holes and cracks in the road on Columbia Drive.
CouncilwomanThompson made a motion, seconded by Councilman Kemper to allow the City to advertise for salt bids. Roll Call: All Aye.
President Reed asked Councilman Jones to set up a meeting with BobGausman and WoodySchaeffer to discuss how many houses on Estep Lane are actually in the City.
COMBINED CEMETERY BOARD MEETING:
Present: Sam Rhoads, David Dewitt, Bob Trainer and Joyce Thompson. Danny Stephens was excused.
Bob Trainer gave the finance report.
Balance as of 12-31-03 --- $ 93,855.00
Balance as of 4-30-04 --- $107,197.00
Mr. Trainer mentioned the left side of the cemetery on Denver Road is 25 to 30% filled. Mr. Dewitt stated they hoped to get another 8 to 10 years out of the left side.
Mr. Trainer asked the auditor to request the renewal of the EvergreenCemetery tax levy for 2005.
CouncilwomanThompson made a motion, seconded by DavidDewitt to reappoint SamRhoads to the Cemetery Board. Roll Call: All Aye.
SamRhoads made a motion, seconded by DavidDewitt to appoint JoyceThompson as trustee for the Cemetery Board. Roll Call: All Aye.
Councilwoman Thompson made a motion, seconded by Sam Rhoads to adjourn from the joint session. Roll Call: All Aye.
MAYOR’S REPORT: Mayor Kelly had no report.
OLD BUSINESS: There was no old business.
NEW BUSINESS:
Ordinance # 38-2004 (Emergency) – To amend Ordinance # 19-2004, the Amended Budget and Appropriations for 2004. Councilman Downey read Ordinance # 38-2004 in its entirety and made a motion, seconded by Councilman
Kemper to approve it as an emergency. Roll Call: All Aye.
Resolution # 39-2004 (Dispense 2nd & 3rd) – To authorize the Mayor and Auditor to execute a modification to general construction contract # CW0203 (Ford Ave. Reconstruction Project); in the form of
change order # 3. Councilman Blakeman read Resolution # 39-2004 in its entirety and made a motion, seconded by Councilwoman Thompson to approve it. Roll Call: All Aye.
Resolution # 40-2004 (Emergency) – To grant authority to the Mayor, Auditor and/or the Law Director of the City of Waverly to submit a petition requesting the annexation of certain territory owned by the City of Waverly,
Ohio as described on the attached plat entitled “US 23 South Annexation”, prepared by T.G. Smith & Assoc. Councilman Jones read Resolution # 40-2004 in its entirety and made a motion, seconded by Councilwoman
Thompson to approve it as an emergency. Roll Call: All Aye.
Discussion: Councilman Blakeman asked where the annexation is to be. Nathan Davis stated where the bridges were built by the state near the Ameri Host.
Resolution # 42-2004 (Emergency) – To authorize the Auditor & Mayor to enter into a 1 year rental agreement for “Wallace” Parking lot on Second Street next to the Post Office. Councilwoman Thompson read
Resolution # 42-2004 in its entirety and made a motion, seconded by Councilman Kemper to approve it as an emergency. Roll Call: All Aye.
Resolution # 43-2004 (Dispense 2nd & 3rd) – To authorize the Mayor and Auditor to enter into an agreement with Purdom, Kaskey & Assoc., Inc. to provide engineering and surveying services for
the City of Waverly New Park Baseball Fields. Councilman Kemper read Resolution # 43-2004 in its entirety and made a motion, seconded by Councilwoman Thompson to approve it. Roll Call: All Aye.
Resolution # 44-2004 (Dispense 2nd & 3rd) – To authorize the Auditor to transfer $50,000.00 from the General Fund to the Police Fund. Councilman Downey read Resolution # 44-2004 in its
entirety and made a motion, seconded by Councilman Jones to approve it. Roll Call: All Aye.
Resolution # 45-2004 (Dispense 2nd & 3rd) – To authorize the Auditor to transfer $25,000.00 from the General Fund to the Bridge & Street Fund. Councilman Downey read Resolution #
45-2004 in its entirety and made a motion, seconded by Councilman Kemper to approve it. Roll Call: All Aye.
Resolution # 46-2004 (Emergency) – To authorize the Mayor and Auditor of the City of Waverly to enter into an agreement with the Brown Corporation of Waverly, Inc. to grant a tax abatement of 60% on new personal property
including inventory for 10 years. Councilman Jones read Resolution # 46-2004 in its entirety and made a motion, seconded by Councilman Downey to approve it as an emergency. Roll Call: All Aye.
Discussion: Councilman Blakeman asked if there will be a loss to the schools and will the City have to make up the difference. Mayor Kelly said yes there will be a loss to the schools and we will not have to make up
the difference because the payroll is less than 1 million dollars.
Resolution # 47-2004 (Emergency) – To authorize the Mayor and Auditor of the City of Waverly to enter into an agreement with the Brown Corporation of Waverly, Inc. to grant a tax abatement of 60% on new personal property
including inventory for 10 years. Councilman Downey read Resolution # 47-2004 in its entirety and made a motion, seconded by Councilman Kemper to approve it as an emergency. Roll Call: All Aye.
KenVulgamore was in the audience and was requesting something be done about the storm drained that is plugged in front of his house. Mayor Kelly stated he would contact Dean at the Street Dept. to see if something could be
done about the problem.
AUDITOR’S REPORT:
Mr. Whaley reported currently our General Fund cash balance is $172,503.00 and that is after $75,000.00 that was transferred tonight. We are holding our own right now, but we have the rest of the month to go. Last
year at this time our balance was $101,000.00 and there were no transfers in May, so we are doing better. Mr. Whaley mentioned the State Auditor’s are in now auditing our records.
Councilman Downey made a motion, seconded by CouncilwomanThompson to pay the bills. Roll Call: All Aye.
Mr.Whaley stated we need to adjourn to executive session for a personnel matter.
Councilman Kemper made a motion, seconded by Councilman Downey to adjourn to executive session at 8 pm. regarding a personnel matter. Roll Call: All Aye. Blakeman – Nay
Councilman Blakeman made a motion, seconded by Councilman Jones to adjourn from executive session. Roll Call: All Aye.
Councilman Blakeman made a motion, seconded by Councilman Jones to adjourn from regular session. Roll Call: All Aye.
JUNE 1, 2004
PRESENT: President DaleReed, Councilwoman JoyceThompson, Councilmen JackJones, Forest Blakeman, LynnDowney, RogerKemper, and GregKempton. Mayor Bill Kelly and Auditor Harvey Whaley.
The meeting was opened at 7:00 pm with Council Clerk Melody Thompson leading Council and guests in the pledge of allegiance to the flag.
MINUTES: Councilman Kemper made a motion, seconded by Councilwoman Thompson to approve the minutes of the May 18, 2004 regular meeting. Roll Call: All Aye.
COMMUNICATIONS AND COMMITTEE REPORTS:
Euggle Robertson from BristolVillage was present in the audience to address Council regarding street overlay for BristolVillage.
Mrs. Robertson stated recently the agent from their liability insurance company informed her of the urgency to repair the streets in the village. Mrs. Robertson mentioned the plan had been to repair two streets a year and
since the City was having financial difficulties she did not approach the City about the previous plan. Mrs. Robertson stated BristolVillage is not unlike any other business. They have 750 citizens who make economic
impacts, vote and support City Council. The streets in the village are a safety issue. Cardinal appears in good shape until you drive back into the circle, Wendy Lane has large pot holes and this is a liability to
the City and to BristolVillage. Mrs. Robertson presented Council with pictures from an accident that occurred at the intersection of Wendy Lane & Fifth Street. Mrs. Robertson mentioned presently the intersection
is a two way stop and BristolVillage is requesting it be made into a four way stop. The way the intersection is now it is very unclear what you are supposed to do in the intersection. Mrs. Robertson hopes a four way
stop would help to alleviate the confusion. Mayor Kelly stated he would ask Bob Gausman to take a look at the four way stop possibility and have the Street Committee look into the street overlay issue.
Finance Committee: Councilman Downey reported there is nothing new in finances. Mr. Downey expressed his concerns regarding the volunteer emergency services. Mr. Downey stated he believed the services
were not functioning properly. He stated the Police show up immediately yet, the squad takes a very long amount of time or doesn’t respond at all. Mr. Downey stated he would like the safety director Randy
Armbruster to complete an analysis and report to Council his findings.
Mayor Kelly stated this is not a new problem. We have had issues in the past, and a lot of times squads do not get manned. Mr. Kelly mentioned it would be nice to have a City EMT services but it would be a
substantial amount of money and we would have to pass a levy. Mr. Kelly stated this will bring some attention to the situation.
Mr. Downey made a motion, seconded by Councilwoman Thompson to add Ordinance # 53-2004 to the agenda. Roll Call: All Aye.
Personnel Committee: Councilman Kemper had no report.
Street Committee: Councilman Kempton stated a couple of meeting ago the Sidewalk Fund came up and the current legislation allows the City to pay up front 100% of the projects and the resident pays back 50%, and a
lot of the money due the City has not been paid back. You are talking a lot of money when you’re looking at a 1-3 year payback. Mr. Kempton mentioned the City funding the curb and gutter and leaving the sidewalk
to the resident to handle on their own.
Mr. Kempton made a motion, seconded by Councilwoman Thompson to add Resolution # 51-2004 to the agenda. Roll Call: All Aye.
Zoning Committee: Councilman Jones stated he had looked up the information regarding Estep Lane that was requested at the last Council meeting. Mr. Jones reported there are 14 parcels on Estep Lane and 12 of
the parcels are outside the City Limits. The two parcels that are in the City Limits belong to the Carson’s and the Reed’s. Mr. Reed stated these findings needed to be communicated to the Police Dept. and
compared to what the Police Dept. has on file. Councilman Downey stated if the persons owning parcels on Estep Lane would like to be in the City Limits they need to come forth and ask to be annexed into the City Limits.
Recreation Committee: Councilman Blakeman stated he had received calls from residents in Green Acres regarding a notice they had received to pay the City for Sidewalks. President Reed stated they can pay over
a period of 12 months or pay in full. Mr. Whaley stated the City has not put any interest on the balance due yet, but if the assessment isn’t paid within 12 months we will charge 6% interest on the amount owed.
Public Service Committee:
Councilwoman Thompson made a motion, seconded by Councilman Kemper to appoint Shawn Fyffe as an Auxiliary Police Officer. Roll Call: All Aye.
CouncilwomanThompson made a motion, seconded by Councilman Kemper to appoint DavidStroudII as an Auxiliary Police Officer. Roll Call: All Aye.
CouncilwomanThompson made a motion, seconded by Councilman Kemper to appoint TerryMann as an Auxiliary Police Officer. Roll Call: All Aye.
MAYOR’S REPORT: Mayor Kelly reported the City is working on a Records Commission and have asked BillWonnell to help get it started, we have spoke with Robert Shultz & Assoc. who implemented the records process for
the County. The initial set up cost will be a substantial commitment for the City. Mr. Kelly mentioned we are moving in the right direction and maybe we can look at putting this in the budget for 2005. Mr.
Kelly stated he would like to have the Personnel committee meet with Bill Wonnell regarding the Records Commission.
Councilman Kempton made a motion, seconded by Councilwoman Thompson to add Resolution # 52-2004 to the agenda. Roll Call: All Aye.
Mr.Kelly stated the initial work at the BristolVillagePark should be complete on July 1, 2004. The backstop and fence project will start sometime after July 1, 2004.
Mayor Kelly reported the City is having a problem with residents putting stuff out on the curb for spring clean up. Spring clean up is finished for the year. Address’ are being collected of those who still have
junk sitting out and they will be notified to remove it, if you have persons in your ward let them know we have no way of cleaning up there stuff.
OLD BUSINESS: There was no old business.
NEW BUSINESS:
Resolution # 48-2004 (Emergency) – To authorize the forgiveness of the advance of $110,000.00 to the Police Fund from the General Fund. Councilman Downey read Resolution # 48-2004 in its entirety and made a
motion, seconded by Councilman Blakeman to approve it as an emergency. Roll Call: All Aye.
Resolution # 49-2004 (Emergency) – To authorize the Auditor to transfer $4,500.14 from the General Fund to the Green Acres Fund. Councilman Jones read Resolution # 49-2004 in its entirety and made a motion,
seconded by Councilwoman Thompson to approve it as an emergency. Roll Call: All Aye.
Resolution # 50-2004 (Emergency) – To authorize the Auditor to transfer $1,977.94 from the General Fund to the Depot Road Fund. Councilman Blakeman read Resolution # 50-2004 in its entirety and made a motion,
seconded by Councilman Kempton to approve it as an emergency. Roll Call: All Aye.
Resolution # 51-2004 (1stReading) – To designate and mark Two additional parking spaces for sheriff’s department vehicles only. Said spaces shall be in the area in front of the sheriff’s
department/Common Pleas courthouse on Second Street in Waverly. Councilman Kempton read Resolution # 51-2004 in its entirety for the 1st reading.
Discussion: Councilman Kempton stated he would speak with Sheriff Travis before the next Council meeting and come back with a recommendation.
Resolution # 52-2004 (Emergency) – To authorize the Mayor and Auditor to execute a modification to general construction contract# CW0203 (Ford Avenue Reconstruction Project); in the form of Change Order # 8 attached.
Councilman Kemper read Resolution # 52-2004 in its entirety and made a motion, seconded by Council Downey to approve it as an emergency. Roll Call: All Aye.
Ordinance # 53-2004 (Emergency) – To authorize the Auditor to transfer $20,000.00 from the General Fund to the Fire Fund and amend Ordinance # 19-2004, the amended budget and appropriations for 2004. Councilwoman
Thompson read Ordinance # 53-2004 in its entirety and made a motion, seconded by Councilman Kemper to approve it as an emergency. Roll Call: All Aye.
AUDITOR’S REPORT:
Auditor Harvey Whaley reported the General Fund has $163,447.00 and the taxes for the second half of May are only about $10,000.00. The General Fund was $143,000.00 last year at this time; Mr. Whaley mentioned we are not
out of the woods yet and recommends we watch are spending. Mr. Whaley stated we will have a financial report for the next Council meeting.
Councilman Downey made a motion, seconded by CouncilwomanThompson to pay the bills. Roll Call: All Aye.
Councilman Blakeman made a motion, seconded by Councilman Jones to adjourn. Roll Call: All Aye
.JUNE 15, 2004
PRESENT: President DaleReed, Councilwoman JoyceThompson, Councilmen JackJones, Forest Blakeman, RogerKemper, and GregKempton. Mayor Bill Kelly and Auditor Harvey Whaley. Councilman Downey was excused.
The meeting was opened at 7:00 pm with Councilwoman Thompson leading Council and guests in the pledge of allegiance to the flag.
MINUTES: Councilman Kemper made a motion, seconded by Councilwoman Thompson to approve the minutes of the June 1, 2004 regular meeting. Roll Call: All Aye.
FINANCE REPORT: Councilman Jones made a motion, seconded byCouncilwoman Thompson to approve the May 2004 finance report. Roll Call: All Aye.
COMMUNICATIONS AND COMMITTEE REPORTS:
Finance Committee: Councilman Downey was excused.
Personnel Committee: Councilman Kemper stated he looked into the records commission. Mr. Kemper stated the County has a records policy in place. Mr. Kemper mentioned we could hopefully review what
the County has before the next meeting and see if something similar to their policy is something we can adopt.
Street Committee: Councilman Kempton reported he had a meeting with DeanKnight & BobGausman regarding the streets in BristolVillage. Mr. Kemper mentioned Cardinal Circle has two broken places and Dean is
willing to repair the street as soon as he is finished with the Ford Ave. project. The other streets with holes were looked at, there are no plans of resurfacing at this time but, the holes can be patched. The issue
concerning the intersection of Wendy Laneand Fifth Street was checked and at this time we do not recommend a four way stop.
Mr. Kempton stated there was some concern regarding the speed on Dean Street and a speed bump was requested. Mr. Kempton requested the Police Dept. patrol that area a little more frequent for the next several weeks to see
how large the problem may be. Mr. Kempton stated he spoke with Sheriff Travis concerning the two parking spaces requested for the Sheriff station and the reason the spaces are needed is do to the deputies having to enter
through the front because weapons can not be brought through the back entrance. After speaking with business owners too Mr. Kempton felt the spaces would be more of an inconvenience to the business owners than a
convenience to the Sheriff Station.
Mr.Kempton made a motion, seconded by Councilman Kemper to add Resolution # 55-2004 to the agenda. Roll Call: All Aye.
Zoning Committee: Councilman Jones had no report.
Councilman Jones made a motion, seconded by Councilman Kempton to add Ordinance # 56-2004 to the agenda. Roll Call: All Aye.
Recreation Committee: Councilman Blakeman had no report.
Public Service Committee: Councilwoman Thompson reported she has received numerous complaints from business owners regarding Ford Ave.
Councilwoman Thompson made a motion, seconded by Councilman Kemper to hire Nicole Ferguson as a part time dispatcher at a starting rate of $8.99 per hour. Roll Call: All Aye.
MAYOR’S REPORT: Mayor Kelly expressed his support for Sheriff Travis and his Department.
AUDIENCE PARTICIPATION:
GREEN ACRES PROJECT
In the audience were several residents from Green Acres. Linda Dixon represented the residents. Ms. Dixon stated not one time was we told we would be responsible for any cost to replace our
sidewalks. Ms. Dixon asked if the money used to pay for the project was grant money how can we be expected to pay it back. Nathan Davis stated the grant money does not pay for sidewalks the City had to pay for
them. Ms. Dixon mentioned the sidewalks look good yet there is no function to them. When we have rain children have to walk through 6 inches of water to get home. Neighbors have mold growing in their homes due
to the moisture and others have sidewalks that are breaking up. Ms. Dixon asked why the residents should have to pay for mistakes. President Reed stated the plan from the onset of the project was for the residents
and business owners to pay for part of the cost of new sidewalks. Council approved it with a Resolution prior to the project. Mr. Reed stated the project was a disaster from the start and it is not fair to point
fingers. We have tried to make things better by trying to get dirt and help with the water issues. Mayor Kelly stated maybe the City could possibly stockpile dirt and the residents could pick it up to use for back
fill. Ms. Dixon asked how the cost was determined and what will be done about mosquitoes. Bob Gausman stated the assessment was based on the bid cost and the residents and business owner’s frontage. Mr.
Gausman stated they could see if Ohio Pest Control could spray down the levy and treat any standing water.
Auditor Whaley stated the residents could pay payments for twelve months interest free after twelve months the City can charge 6% interest and the payments can go on for 5 years total.
President Reed stated the best thing we can do is have Green Acres residents form a committee that will meet with the Street committee, Bob Guasman and Nathan Davis. Try to make the situation tolerable. Mr. Reed
asked Dean Knight to get a cost on dirt and pass it on to Councilman Kempton.
Auditor Whaley stated his door is always open if anyone needs to discuss repayment.
FORD AVENUE PROJECT
Mr. & Mrs. Bert Federici and Tony Federici were in the audience regarding the Ford Ave. project. Mr. Federici stated the project has shut their business (Sunshine Cleaners) down. Mr. Federici mentioned they have
laid off 4 people and something needs to be done about it. Mr. Federici asked for some type of compensation for his loss. Mayor Kelly stated it is illegal for the City to reimburse them for loss of income. Tony
Federici stated the bottom line is it will be 5 to 8 days before they can access their business. Tony stated as of today he is out of business. Tony mentioned he has tried to work with the City on this but he is
unable to pay his employees because he has no business.
President Reed stated we (the council) cannot make a judgment call and we do not have the ability to make this decision.
OLD BUSINESS:
Resolution # 51-2004 (2ndReading) – To designate and mark two additional parking spaces for sheriff’s department vehicles only. Said spaces shall be in the area in front of the sheriff’s
department/Common Pleas courthouse on Second Street in Waverly. There was no 1st motion. Resolution dead.
NEW BUSINESS:
Ordinance # 41-2004 (Dispense 2nd & 3rd) – To grant the various respective departments of the City of Waverly the authority to provide services for water, sewer, police, street maintenance and
access management for the territory to be annexed as set forth in the petition for annexation. Councilman Kempton read Ordinance # 41-2004 in its entirety and made a motion, seconded by Councilman Jones to approve
it. Roll Call: All Aye.
Resolution # 54-2004 (Dispense 2nd & 3rd) – To authorize the Auditor of the City of Waverly to pay the health insurance premiums for Waverly City employee, Tom Patterson, up to and including the
following dates: 3-1-03 through 6-30-04. Councilman Kemper read Resolution # 54-2004 in its entirety and made a motion, seconded by Councilman Jones to approve it. Roll Call: All Aye.
Resolution # 55-2004 (Emergency) – To authorize the Mayor and Auditor to execute a modification to general construction contract # CW0203 (Ford Avenue Reconstruction Project); in the form of Change Order # 10
attached. Councilman Blakeman read resolution # 55-2004 in its entirety and made a motion, seconded by Councilman Kempton to approve it as an emergency. Roll Call: All Aye.
Ordinance # 56-2004 (Emergency) – To reinforce and reiterate the authority granted under Resolution # 40-2004 which granted authority to the Mayor, the Auditor, and/or the Law Director of the City of Waverly to submit a
petition requesting the annexation of certain territory on the south end of the City of Waverly in order to complete a turn lane on the bridge on said territory. Councilman Jones read Ordinance # 56-2004 in its
entirety and made a motion, seconded by Councilwoman Thompson to approve it as an emergency. Roll Call: All Aye.
Resolution # 57-2004 (Emergency) – To authorize the Auditor to transfer $50,000.00 from the General Fund to the Police Fund. Councilman Kempton read Resolution # 57-2004 in its entirety and made a motion, seconded
by Councilwoman Thompson to approve it as an emergency. Roll Call: All Aye.
AUDITOR’S REPORT:
Auditor Whaley stated the General Fund has $165,000.00 and we are transferring $50,000.00 to Police. We are not out of the woods yet.
Councilman Kemper made a motion, seconded by Councilwoman to pay the bills. Roll Call: All Aye.
Councilman Blakeman made a motion, seconded by Councilman Kempton to adjourn. Roll Call: All Aye.
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